WASD Meeting Minutes (22/10/2023)

Sun 22 Oct 2023 Meeting Minutes

Initial Planning for WASD

Attendance

Need to decide on colour scheme so we can get proper announcement out
- Colour scheme
  - Blue ⇐ Red/Orange ⇐ Purple/ish
  - Purple is liked, pattern needs to be changed up
    - Don’t like the circles
    - See if circuit pattern works, go with purple
  - Coral pink + pastel blue ⇒ (pastel pink, baby blue?)
- Change anything big about event that should be notified
- Venue ⇒ SU Atrium is good
TO DO: Announcement out by the end of next week (November 3rd)
TO DO: Decide on colour scheme and final WASD design beforehand
Eventually put together website
- Pretty quick just mainly CSS changes
  - Update photos on website soon
  - Doing it on 3rd/4th of February ⇒ Week 4 of term 2
    - Week of February where there is barely any clashes

Email just before Christmas for Big Screen
Email SU Tech person ⇒ Eleanor said to talk to Ella for dealing with pcs and all
TO DO: Email SU to book Atrium
TO DO: Book Big Screen (December 8th)
TO DO: Email SU Tech guy (Jack Denton) ⇐ Samit
- Make him aware of it and see what SU can potentially provide for the day

Going to make call for runners when design was finalised ⇒ original plan was end of week 4
- Announce and call later or announce and call now
  - If announce without call, put date in announcement so people know when
- Originally done last year at end of week 10, too late
TO DO: Announce WASD end of week 4, finalise website and call for runners’ interest end of week 5 until week 8, then week 8 request for a video of runs and close term 2 week 1
- Gives three weeks to make schedule and judge runs
- Judge based on can we put donation incentives (get people engaging with run), how impressive it looked (mechanical/vibes), how good it was relative to best time, length of run (short runs in prime time, longer ones are other spots ⇒ cut longer runs if too many)
  - Morning ones are just filler

Have one person who knows game and one who doesnt
- eSports has commentators
- Don’t want anyone to do the whole thing
- Get some runners to do commentating
One commentator who knows what's going on and explains well and one who doesn’t know so they ask appropriate questions and is also kind of entertaining
- Can get someone on discord since a lot will know about the game and was done previously
- Noah in CASP server is very much interested in commentating
No remote runners

Nintendo soc ⇒ interested in helping out in some way but not in a specific manner
- Advertising they can be helpful with, plenty of speedrunning with nintendo games
- Commentators would be useful
- We don’t need more people in terms of specific organising
Mine soc to get someone to speedrun Minecraft
- Callum volunteered to speedrun Minecraft (maybe)
Warwick AI ⇒ get automated speedrun would be hella cool
- Can just get a TAS (tool assisted speedrun) anyway - WAI might be dead
Get filler segments between down time of runs
- Ashe set up games properly last time, this time we don’t have access to esports nearly as much
Contact companies for items to give away ⇒ special effect, big potato games?
- (Czech Games Edition Playground Games Jackbox Games Two Point Studios Overly Sarcastic Productions Big Potato Games Special Effect) ⇐ contact for giveaways potentially + Leam gaming (Rebellion, Playground)
- People who donate (5 quid puts you in marble run and random one will win) are automatically entered
- People can donate and changes colors and such on the stream (make funny things happen)
Anisoc
- Advertise, Arman said he would down to help

Esports ⇒ Ella is rep at center for WASD, we have four computers, all infrastructure should be similar because we are in Atrium again
- We had five computers last year
- TO DO: Request one more computer ⇐ Samit
TO DO: Joel gets mixer surface
Owen is going to redo a bit of OBS and mixer stuff ⇒ put ESA stuff into ours
- Owen will take mixer at some point
Donations were fucked up last year and multiple appeared at once
- Owen says they should be fixed by now, Tiltify should be updated because they had broken some endpoints with API
- TO DO: Check beforehand to ensure everything is working
Have an approval queue so donations can be checked
- Donations on screen and going through a buffer
- We do not refund and we put rules saying certain things can’t appear

Samit, Mat, Keegan, Callum offered to be on selection panel and see which runs should be selected
- Keegan offered to be in a run if needed
- Add donation incentive to remove/change current commentator (10 to 20 quid)
- Keegan said start with very small incentives so people can pay and then gets the ball rolling

End of Week 4, announce WASD
End of Week 5, register interest (can submit videos early)
End of Week 8, end register interest, get videos of speedrunners until January 8th
Term 2 week 2, get schedule up by end of it + donation incentives (can be delayed), have runs accepted beforehand so they can finalise journey (faster better, ideally end of week 1)