End of Term 1 Meeting Minutes

A review of the last term, and the dumb stuff we are planning for next term!

Agenda

• Term 1 Debrief?
• Tech
  • New Server Recap
  • Organisation going forward
  • Tech team?
  • What to do with dust2
• Ball?
  • Who helping?
  • When? Term 3 W2/3
  • DCS involvement?
  • Location & Theme
• WASD
  • Feb 11-12th
  • Who’s around?
  • Any organizers?
• Academic
  • LTs debrief?
  • Talks next term
  • Workshops/courses?
  • Freshers Event
• Treasurer review
• Term 2 timetable
  • Socials
  • Academic events
    • Qube x UWCS Challenge
    • G-research

Minutes

• Migrate exec-priv to forum channel now we have those?

Tech

• New website work vaguely started
  • Zola, Alex has started some bits a while back
  • Brendan interested in helping
• Treasurer Report: still a lot of money

Servers

• Localtoast is our new server!
• Spent less than expected on servers
• Can sell on spare bits of servers
• Spent quite a bit on cameras
• Upgrade existing somewhat (RAM to dust2 and berillyum at least)

Overall server plan as it stands

• Lovelace is gateway server - dns, ports, ldap
• Hopper & milner: general shell account stuff?
• Berillyum: exec stuff in containers
• Dust2: screwing around with
• Localtoast: Members stuff, containers, etc.

Tech Team

• We now have wiki - access is cursed for now
• Build new PC - workshop?
  • Change PSU on Big O
  • Small form factor? - bit more interesting to build & cupboard space
• Progcomp marker - update, dockerize
  • Dockerize and open source things for dcspkg and apollo - Joey
  • Qube prog comp next term? - we get them to write a couple, include the actually good ones
• Gonna wipe old servers - announce migrate off soon & wipe W1

Academic

• Leo wants to do a full talk - ideally not the same as last time
  • What weeks can Leo do?
• Accenture interested in another talk - in person this time
  • Only if something actaully interesting and tech
  • But unlikely
  • (started a bit of a sponsor diversion)
• Ask G-Research about a talk and NLP Challenge
• Approach Rebellion approach in spring
  • have had contact - get for unreal course?
• Keegan & Game Design Unreal course
  • Brendan to maybe help
  • Weeks 3-7 maybe - Needs to learn unreal before writing course
  • Will be more blueprint stuff than C++ (later weeks)
• Lighting talk W3 & 8 - have some people already
• Blue Orchid (end of term meal place) was vaguely interested in some sponsor or student deals or something
  • Maybe we say end of term meals there for discount? or general discount % off for members?
• More careers stuff - ask boomers for talks
• 3rd yp talks towards end of term
• Chemsoc comp bio talk - in return for chemcafe? - @Keegan Rimmington
• Chemcafe - not actually that many people interested in Python stuff there
  • Should have as separate session next time
  • Will do physcafe next term
  • Have our own compcafe? See later
• Joey talked to Piotr about CodeSoc mini Java course
  • Looked [REDACTED]
  • Joey wants to do a couple of talks on some useful stuff for waffles replacement
  • Talk to Richard? or someone else related to CS126 for advice or help
• Other possible ideas (talk/workshop):
  • Podman/docker talk @Skiros
  • Assembly (RISCV) @Keegan Rimmington ?
  • QR Code workshop @Keegan Rimmington - If we want for beginners, do a beginner session before the interesting one
• Gaming
  • Equipment
    • New index controller (cracked and tracking iffy)
  • LAN W2
    • No specific plans yet
    • Onion contact LAN setup person (Steve from Spectrum Services)
    • Need quite a few events (inc WASD push)
      • Mario Kart at DCS Christmas Party went well
    • Mat wanted to help as PC shuttle if people want to bring their own (as car)
    • Need Rota - especially for overnight
      • Overnight movie night? or long game (civ?)
    • Server over the weekend (Terraria/Minecraft)
    • Fri 7 to Sun 6
  • WASD
    • Announced 🎉
    • Encourage signups at events
    • Don't think Esports are especially interested
    • Will be in SU atrium - more visibility
    • Owen had meeting about tech yesterday
    • Some tech we’ll need, but mostly things we’ll need to buy at some point anyway

Elections

• W6 Fri for elections
  • Someone needs to figure out UWCS Vote
  • And someone to run (returning officer)

Ball

• Term 3 week 3
• Some people questioning DCS involvement - Want to retain full control
  • DCS money needs to be spent on campus
  • Can't hurt for publicity
• People
  • Preya doing WFS ball and Skiros involved in Pride - Can borrow some info
  • Mia or Angelica lead commitee
  • Alex, Joey, Owen (probably others) happy to help somewhat
• Subsidise? Skiros thinks is ok, despite usual reading of SU rules?
  • SU rules say event has to break even or profit
  • The general reading is that tickets have to pay for the whole event
  • Skiros’ interpretation is that the SU has to break even, but UWCS funds could contribute to that

Location

• Village Hotel (Cov), Chesterford Grange (food bit mid - skiros), glass house leam (cyber was there, was underwhelming, but v. pretty location (needs decorating tho))
• Warwick Castle - expensive af @Skiros check pride’s price tomorrow
• Leam Pump Room: v nice
• Look at warwick castle, riverside glass house, pump room for 50-60 people
  • Maybe up to 100+
  • Likely more people interested than we think

Social

Events next term:

• Circle W1 TBar then Pop
• W3 circle as well?
• Chemsoc joint social?
• Bletchley park again?
• Ice skating - but expensive

Publicity

• Obviously, everyone’s busy, but publicity has been going out a bit late
  • Partly due to publicity not being too proactive
  • Partly being event detailed only finalized last minute
• Brendan proposes Publicity restructure a bit
  • Andreea to do schedule
  • Brendan do special events graphics
  • Ella for some more story + routine stuff
  • Inter-publicity comms hasn’t been great
• Process in person pics
• Meeting over christmas

(Academic) Retrospective

• Welcome week went v well
• Python course when decently, but we pulled more weight
  • Very good initial attendance - drop off W3 - 20-30 people last week
  • Certificates to go out @Keegan Rimmington
• Rust course was very good
  • Maybe add slightly more guidance on the Rust way of doing things
  • CHIP8 spec scared people off
• Maybe have a compcafe
  • MB001 (always empty) Tuesday - @Funk Pigeon contact dept
  • Snacks and cw help and stuff
• We’ll help with PhysCafe
• Lightning Talks
  • OC003 - too big for number of people
  • Timing was not the best
  • 2nd batch felt better - but was later than ideal (5pm after CtF)
  • Stay with 2 batches - W3 & 8
• Academic talks - alright but then there was Accenture
• Tech Team has been getting into gear
  • Requires non-exec to be (too?) proactive to be involved
  • Have PC Building workshop to get people more interested early next term
• FNG been much better, but skill issue for LANs
• Some sponsors want insta posts in new year

Actions

• Migrate exec-priv to forum channel @Keegan Rimmington

Tech

• Push new site to GitHub @Alex Wright
• More work on new site @Alex Wright @brendan (@Keegan Rimmington has some ideas)
• Setup some ports and access stuff for localtoast and beryllium @Skiros
• Write wiki bits (all tech) - Tech/everyone @Joey to manage
• Dockerize and document dcspkg @Joey
• Dockerize and document apollo @Owen Connors
• Updates to progcomp marker (check issues) @Keegan Rimmington @Owen Connors
• Announce wipe of servers @feriks or @Skiros

Academic

• Contact Leo about when talk? @feriks
• Contact G-Research about talk @Joey or @Funk Pigeon
• Learn Unreal ASAP @Keegan Rimmington
• Unreal course @Keegan Rimmington @brendan (?)
• Talk to Chemsoc about comp bio talk @Keegan Rimmington
• CS118 follow on @Joey
  • Talk to Richard about? @brendan
• Podman

Purchase

• PSU for Big O - SOMEONE
• Index Controller - @Jake

Longer Term

• New PC (workshop?) @Joey
• Wipe servers W1