Term 3 Week 2 Meeting Minutes

Wait a minute, weren't we supposed to have some public meetings at some point? Anyway, here's some minutes.

Agenda

• Week 3 Socials
  • BBQ
  • Wildcards BBQ
• Gale Talk
• TPP/Sponsor Pack
• Merch
  • Postpone?
• Tech Team Launch
• Revision Sessions
• Welcome Week
• Someone annoy the SU about handover ?
• WASD Reminder
• AOB

Attendance

• Skiros, Kunal, Matt, Alia, Preya, Keegan, Owen, Andreea, Joey
• (Very) Late: Felix, Brendan

Merch

• Meant to end Sunday
• Extend deadline another week
• Selling quite a lot
• Programming Socks sold the most, then Stickers and Cards
  • Keegan asserts his correctness about programming socks
• Advertise cheapness more (usually £25 for hoodies)
• Particle t-shirts not sold many (they are expensive (but good, I have one))
• Focus advertising
• Will be buying more as prizes and giveaways (t-shirts esp)
  • And limited white t-shirts

Talks

• Gale talked delayed, no ETA so far
• Lightning Talks need to contact more 3rd years (have some atm)

BBQ

• Form out, need to buy stuff
• And wildcards ones - (Wildcards 22 people, standard ~15)
• Need to buy food (£2-3pp maybe)
• Could follow with pub/circle
  • But probably not, delay circle

Sponsorship

• Nothing back from TPP so far
  • @Joey will continue to annoy them
• Remaking sponsor pack (hasn’t been updated in a couple of years)
  • Maybe have a gaming sponsor pack??
  • Esports has many of the gaming ones already
    • ROG specifically is missing
• Oaks sponsorship replied
  • Meeting with them soonish - trying to get more than just space from them

Revision Sessions

• CS262 on Saturday MB0.08 - will be announced today
• CS126 DIS
  • Absolutely a mess, definitely needs a session.
  • Exam 10th June
  • Revision Session 8th (FP Exam on 7th)
• Maths for CS 2
  • Exam 31st May
  • session 21/23?
• Maybe AI (exam 1st) or Formal (exam 16th) for 2nd yrs
• ES191 Electrical Circuits
  • Exam 26th
  • Session 23rd

SU Handover

• Has been in some communication about?
  • Has been looked over by SU
• Actually might not happen for a while
  • SU person who is supposed to do it doesn’t know how 🤣

Welcome Week

• Need to do in 2 weeks
• Update video
• Join maths and co. BBQ
• Git Good and Linux 101 scheduled by dept already
  • Confirming when with dept
• Need to schedule:
  • FNG
  • Wildcards event thing
  • Pub after Git Good (Wed, Phoach?)
    • Don’t want to do late
• Freshers LAN week 2 with Esports
• Ask dept for UWCS propaganda in welcome packs - @Keegan Rimmington
• Also do a circle w1

WASD

• Submission deadline is 2 weeks away
• Need to send reminder ASAP
• Contacted by UKSG comp for cross-promo

Tech Team

• Almost entirely a thing Felix rn, wait until is around :kekw:
• Tech team launch means having a tech team meeting
• Meeting 0 is deciding what tech team is
  • No real plan so far
• Also advertises services (and get people to fix it)
• Website hosting fixed soonTM
  • Various problems
  • We then absolutely need a new server to fix this, yes
• Password manager needs fixing - shared Bitwarden account? or some OSS self-hosted
• New servers, new servers, new servers

WAI Collab

• Intro to Python course
  • Merge all the Python courses
  • AI, Codesoc, Data science
• Also coding nights

FNG

• Stuff to buy
• Not much attendance last week
• Friday’s in general are busy
• Maybe move to another day
  • DCS might make weekdays more of a pain
  • Might just be because it used to run properly late
  • If weekday Tuesday/Thursday, Thursday preferred

Publicity

• Another round for merch delay (esp prices)
  • Prioritize ones that have sold the most
• New posters (probably not redesigned much)
• New leaflets (work started)
  • Get timetable for WW and some term 1 printed
• Post for BBQ, CS262, Merch - @brendan

To Buy

• Camera
• Monitors for LANs and gaming
• Boxes for organization - esp rockband
• New PSU for Big-O - fan has been rattling for a while
• Few other bits for gaming

Game Design Collab

• Scratch game jam with Game Design went well
• VR Talk with Game Design in W4

Events

This Term

• Another circle, and sober social this term
  • A quiz (Duck or own)
  • End of Exams BBQ
• Go-Karting - expensive af tho - subsidize maybe
• Something else Wildcards, see after BBQ
  • Cyber wanted to do a wildcards collab — but haven’t heard anything in a while
• Airsoft June 11

Later

• Coventry CS soc collab?
  • Actually maybe they don’t exist
  • Or Birmingham? (fancy website)
• Coventry BCS maybe
• Cyber collab?
• Filmsoc collab maybe term 1 - was talking with, but schedule full now and ££ for film