Term 2 Week 6 Exec Meeting Minutes

We were long overdue a meeting - lots of things to discuss, from socials to the AGM. Here are the minutes...

Present: Josh, Harry, Ella, Thomas, John, Skiros, Keegan

Apologies:

Absent: Felix, Scott

WEEK 7 LAN:

• Name: ‘LAN with no name’. Seems good enough. We’re really creative.
• Rota needs filling out ASAP.
• Keegan will be running a quiz as usual, Saturday evening, will be putting out an appeal for quiz rounds soon.
• John does not want to do an overnight shift if possible. Thomas, Ella, Skiros all happy to do one, but don’t want to be alone.

PROGCOMP DEBRIEF:

• Good attendance, approximately 45 across the event. Roughly ⅓ to ½ remained at the end, as some left for Circling around 7:00.
• Very short-staffed - Keegan and John were effectively bouncing between groups the whole event providing help with the problems.
• Lots of money was spent on pizza :)
• Lots of technical difficulties, mainly to do with the marker as it was not tested beforehand.

MERCH ORDER:

• Sounds like Harry’s job…
• Josh is not convinced we will be able to get this done in our time on the Exec (based on knowledge of other societies).
• Might be worth asking MineSoc how they did their order, for guidance.
• Should consider subsidising it, if we can.

SOCIALS:

• Bletchley Park:
  • 12 sign-ups so far.
  • Need to post this on socials. Ella has sent a message on the First Year group chat now.
• Women + NB Social:
  • Ella is running a social this Sunday for people in the new group chat.
  • Venue: Leamington Tea Society.
• Pub Crawl:
  • Week 8, the route is currently being planned.
  • Happening in Leamington like last time.
• Handover Circle:
  • Something to discuss with the incoming Exec.
  • Would be nice to have Scott back for this.
• Josh will try to run a Curiositea (or equivalent) social.

ACADEMIC EVENTS:

• Lightning Talks:
  • Currently have one proposed talk and one backup talk, so need 2 more ideally.
  • Thomas is interested in doing a Karaoke talk. Keegan is not sure they’re a great idea, as they often contain lots of in-jokes and aren’t as academic-based (and lightning talks are the societies main academic output).
• Google Hashcode
• 3D Printing Talk

AGM:

• Still running hybrid despite Storm Eunice. People are more than welcome to join online (Teams) if they don’t want to travel to campus.
• Current Exec to begin writing Handover packs soon. Handover isn’t for a while so there is time, but better to make a start now.

KEY QUOTES:

• ‘I just woke up’ - Keegan, sounding half-asleep
• ‘Keegan are you currently in the shower?’ - John, ‘No, the shower is running’ - Keegan