Week 1 Term 1 Exec Meeting Minutes

Welcome to the start of term and the start of severe sleep deprivation. Here are the minutes from our meeting yesterday.

Present: Josh, Keegan, John, Ella

Apologies: Leo, Scott, Skiros

• Definitely a normal start to a meeting. Was definitely clear when we started...

Welcome Week

• Had a few mess ups with streaming during Welcome Week
• Some issues with people not being able to access Teams.
• Upload streams to YouTube as a result so more accessible
• As a whole, the livestream set up is now working for future use
• Pride stickers were very popular
• Geese were also very popular

Friday Night Gaming (should this be within Welcome Week? idk)

• Had a big turn out for gaming. Estimate maybe 100
• We did not order enough pizza. Was enough pizza for the amount of people we had at the time, but not by the time the pizza arrived
• Things to consider purchasing:
  • 2nd Switch
  • Xbox Series X
  • PS5
• Look at doing more games. Maybe Jackbox for example
• Skiros (and Josh?) to try and sort out a sign in sign out system for gaming for covid purposes. Aim to have something sorted by end of this coming week
• Steam issues caused much pain.

Term 1 events

• Fairly good turn out. Maybe 10 people
• John abandoned Keegan which was rude. Keegan seemed hurt
• Someone mentioned the sending out of the newsletter reminded them that pub existed
  • Side note: layout for newsletter on mobile a little broken
• Send a ping out for pub a bit earlier than 3:30 on the day
• Lightning talks to be organised by Keegan. Currently ⅔ talks sorted
• Was found from previous lightning talks that Karaoke talks confused some people. They didn’t seem to understand the purpose of them
• Won’t do a karaoke talk in week 2 but might in week 7
• Consider having a hybrid for lightning talks. Hopeful it can be in person but unlikely. Having a mix of some watching online and some watching in person might be good?
• The talks could be run online, but we book out a room if anyone wants to do a watch party for it. Put discord on the screen
• LANs are in weeks 4 and 7. We need a better name for the week 4 LAN than Jack’o’LAN
• Can’t really talk about LAN since Skiros isn’t here
• Want to ask Tanski about setting up events
• Used to charge £5 for non members at LAN?

AOB

• Merch will happen at some point
• Josh is dying with workload
• Need more flyers
• Get an exec without portfolio for secretary role - WE NEED HELP
• Update website
• Maybe have a resources channel in discord?

Key quotes:

• “Deploy it and hope for the best” - Josh
• “No such thing as too much pizza while you are in your early 20s, but once you reach 25 there is too much pizza” - John
• “Please don’t remind us of our mortality” - Keegan