Week 8 Term 3 Exec Meeting Minutes

It's time for another exec meeting! Lots of exciting things coming up today...

Present: Amelie, Ella, Josh, Keegan, Scott, Skiros

Apologies: Leo

Definitely not in a game of Valorant: John

BFL

• Monday 28th June -> Friday 2nd July

Events

• Quiz
  • Keegan to run, John around to mark answers
  • If you want to write a round, indicate so in #exec and send questions to Keegan soon^TM
• Movie night
  • I'm running it. Everything will work as intended. And no I will not be betting on that.
  • Generally recommend bad movies. Skrekathon 2.0?
  • Shrekathonathon is an idea???
• Tournaments
  • Racing tournament - Keegan?
    • Possible suggestion of Super Totally Ultimate Dad Showdown on Steam (steampowered.com)
  • Trash indie games tournament - Keegan?
    • things like stick fighters, other weird things.
    • Quite a limited pool of free games. If we can get cheap and refund maybe it's viable.
    • Garfield Kart happened in previous years?
    • Keegan/Amelie to investigate. If anyone finds anything thar can work chuck them in #exec.
    • No shame in coming last in this (because I will)
    • Could always merge with racing
  • Valorant/CSGO/misc. shooter - Skiros
  • Smash/misc fighting games?
    • No one seems to know much.
  • Hearthstone?
    • This is usually something that happens naturally, so probably won't officially organise something
  • Minecraft competition? - Skiros
    • Skiros to talk to MineSoc exec, Keegan can also discuss
    • Adventure map really not viable in the time we have
• Other events
  • Social events (Jackbox etc)
  • Tabletop games
    • can also include things like Civ
  • Geoguesser will happen anyway

General schedule

• Monday
  • Open Minecraft comp
  • Social games
• Tuesday
  • Fighting games tournament
  • Quiz
  • Movie
• Wednesday
  • Indie games tournament
  • Valorant 5v5
• Thursday
  • Racing games
  • Tabeletop
• Friday
  • End MC comp
  • Gaming (TTT?)

Other things

• Server will be turned into usual LAN sate.
• Remember to announce tournaments early enough for downloads to happen (blame resnet)
• We should probably not call it a LAN? Easy to describe it, hard to succinctly describe it
  • Post Exam Events - PEE.
  • How about Post Exam Extravaganza?
  • Loads of other more memorable versions.
  • It's called PEE... (in the announcement)
  • Summer LAN with tagline is the final decision
  • 3 of the 7 present exec voted for PEE. Let that be known,

Advertising

• Discord, Facebook, WISA.
• Any other soc discords?

End of Term Social

• Phantom Coach - 6pm Monday wk 10 (28th June)?
• COVID?
  • options are really requiring 2 negative tests and/or a vaccine.
  • we don't really want to make this decision but it will be on our conscience if COVID were to spread
  • LFD tests aren't the most accurate but do provide some protection.
  • question now is do we make this an organised thing or not?
  • we have no confidence with this really.
  • cancel booking, people can unofficially go if they want and take the risk themselves.

Future Events

Collaborations

• Women in STEM and Women in Engineering - discuss later
• MineSoc hosting? - waiting on them, discuss later

Summer events

• Summer events - discuss later

Merch

Clothes

• Akuma have confirmed our catalogue.
• Sam has provided the old order Google Form
• Theoretically ready to order
• If anyone really wants to add anything let Amelie know.

Badges

• Organised with Alex

Ducks

• Current plan is 150 ducks with the new flag design
• Waiting on seller to confirm viability

Stickers

• UWCS SVG got
• Pride SVG - waiting for Tankski, Amelie to ping
• UWUS SVG - Ares to maybe design OC characters
• Mascot/Flag trivial
• Pronoun badges - probably not worth the hassle?

SU Order Form

• Waiting for response from SU
• Is it compatible with our needs?

Hackathon

• Leo isn't here, putting this one off for now.
• John spoke with DB - keen to sponsor an event. Might try with the hackathon.
  • Try and get Leo in touch with them

Big Screen Advertising

• We got an email, we might make a video advertising UWCS to be shown on the big screen in the piazza.
• Keegan

AOB

• Turing's birthday. Amelie to let WISA know.
  • It's not during BFL

Action Points

• John to get on the minibus thing way down the line
• Skiros - talk to MineSoc re BFL
• Discuss events later
• Keegan to look into video for the big screen
• Amelie to finalise sticker SVGs
• Amelie to prod WISA re Turing's birthday
• Investigate indie games for tournament
• Josh to do something for movies
• Scott to cancel Phoach

Quotes because quotes

• "It's free and it looks like garbage" - Amelie
• "This LAN party is sponsored by Nord VPN" - Amelie
• "akuma matata" - Alex
• "no comment" - Ella