Week 12 Term 2 Exec Meeting Minutes

Thu 01 Apr Meeting Minutes

Turns out there are 12 weeks in term 2 and I am constantly being lied to... anyway Week 12 Term 2 Exec Meeting Minutes

Henlo (insert wave here)

Present: Amelie, Dan, John, Josh, Keegan, Leo, Ryan, Ella, Skiros, Scott, Toby

Apologies: Thomas

Absent: Daisy

See last week's minutes for a summary of where we got to

Stage channels are pretty cool. We'll decide what to do about keeping the channel permanently at some point, doesn't really matter.

General thing from #participation-discussion was the cliquiness of IRC/the server in general
First years wanted somewhere where they could talk to each other but also a limited number of older years as there are a lot of graduates etc in the server.
Having a "directory" giving a description for each channel would be a good idea which may help with some of the thoughts about what channels are for. Potentially merge with #roles? I.E. here's these channels and what they are. if you want to join click here.
Link to academic channels discussion (ACTION POINTS BELOW)
- rename #first-year to freshers
- rename academia/undergrad channels, move #second-year and #third-year to public archive
- rename #fourth-year to #masters

Has this been raised before? This is mitigated by many other things we are thinking of doing e.g. channels guide, rewriting guide to discord
#exec will be used more often for public discussion
Bi-annual general meeting anyone??
Nope, not renaming. Moving on..... (please save me)

Idea: rename #opportunities to #sponsors, only sponsored posts. Any other external posts go in #external-announcements.
No opposition, move on (ACTION: do above point)
Merge schedule and announcements? #schedule can't get buried with announcements etc. No
Rewrite message in #welcome? Probs needs updating, maybe something to look into behind the scenes. Generally is updated once a year

Remane misc to optional/opt-in, make everything in it opt-in (besides #bot-commands and #exec)
- #opt-in-channels for getting access to channels, opt in channels in alphabetical
Having voice channels near top is good, makes us look active :D
Move #bot-channels and #exec to general category -> YES DO THIS (who knows if we decided on this for #tech)
#tech -> mainly general tech, not compsoc specific stuff.
Aka bunch more opt in channels and category channels to allow opt in? Descriptions of each channel will go in there <- THIS
Group #music and #media into one role
- Kinda separate, division is fine. No change
- #anime is separate because I say it is and koalas have the final decision
Merge #sports and #f1?
- #sports is very dead.
- Do this - rename #f1 to #sport, remove #sport or whatever its name is.
- Pls someone tell Faux about this, please (also change bridging to using ID as opposed to name
Some channels in archive we can remove e.g. old announcement channels that were never used DO THIS
#game-design or something on that line for people to talk about game design/development etc
- #gaming still fine for this?
- could just give it a channel and see how it goes. already exists in irc?
- ACTION: build a little road (aka channel) and see if anyone takes that path (aka if anyone uses it). fits in gaming category best

Summary of this: why do we have so many channels for the same thing? What is the distinction between #academia, #computer-science, #undergrad and year channels?
Rename some of these? Discussion
- Rename #undergrad to #university and make it more general uni stuff for everyone. This would cover most use cases for the current year channels.
- Rename #first-year to #freshers and #fourth-year to #masters as mentioned above (see what happens to #masters in terms of activity)
- #academia stays
- #postgrad stays, and keeps it name (you win Alex)
- #computer-science to something like #computing sounds better
- What to do about #second-year and #third-year? With the pomegranate hopefully ending we may see more activity. Anyone can see them.
- We shouldn't be considering other servers as factors here. We don't represent ALL CS students..
- We may have a year where everyone comes to UWCS for discussion
- Decision - DO THIS:
  - #undergrad -> #university/#students (General)
  - #academia -> #other-academia (move to bottom of channel)
  - #computer-science -> #computing
  - #first-year -> #freshers (General)
  - #second-year
  - #third-year
  - #fourth-year -> #masters
  - #postgrad

Archive the dead channels, these will be visible (#animal-crossing and #openttd)
Do we need a system to decide when to archive? Not much mental strain. If things are role-gated, leave them unless they receive no activity at all then archive.
Leave a message mentioning we are planning to archive explaining what's going on.

Shrek is happening. Amelie will post to FB
Review IRC bridging behind the scenes for config changes to the IRC Bridge
Move Academic stuff again because this meeting has gone on way too long and I'm hungry
Need to consider joint event with Tabletop? Some Minecraft event?

"That's a constitutional change, moving on" - Ryan

"Someone resign, we'll have an EGM and change the constitution" - John?

"A good idea but Discord says no" - Ryan

"tell me what to think, please" - Amelie

If you are here in 2040, please take note of the following:

"why was the infamous pirate captain Ryan our president at one point" - comp soc 2040 exec