Meeting Notes 2020-04-16

First Notes of Term 3

Meeting Notes 16/04/2020

In Attendance: Toby, John, Dan, Ryan, Daisy, Thomas, Amelie

Late: Scott

Absent: Rob

(Toby is Minuting)

• Dimitry's programming competition
  • General agreement as a good idea
  • Creativity makes cheating a non-issue
  • Dmitry seems quite fond of our idea so far
  • Theme of "Web-App with a community focus"
  • Grand Prize + 2 Runner-ups
    • Digital preferred, possibly vouchers of some kind, consult further with DCS
  • Commence Week 2 of term (27th), run for one week
  • Possible ex-exec/exec/department to judge
  • Could possibly run further events in the future
  • Page detailing competition and sign up
  • How supportive do we want to be, range from mentoring to asking questions.
    • Leaning towards question asking and being around
• Socials
  • Could potentially run movie nights
    • Probable licensing issues
    • Anyone who can, figure it out properly
      • Netflix Party maybe?
  • Quizzes potentially
    • Pub quizzes from the comfort of our own homes
    • Can be vaguely on theme, just consider audience
    • Sometime mid-term?
    • Goose coupons as prizes
  • We run gaming on Tuesday and Friday
    • Jackbox is fun but sometimes end up only able to play Bracketeering
    • Announcements should be more timely
    • Jackbox and TTT are most popular
    • Ideas are around for servers, yet to do anything
    • Ask Rhiba about encouraging people to use her server potentially?
    • Revive the Steam group, Rhiba is the only reasonable contactable moderator
• Sponsorship
  • Need to draft proposals, (Amelie and Ryan)
• Website
  • Sort out exec photos for website
  • Update content
• Newsletter content
  • Possibly back to weekly
• Potentially talk with Discord on how to handle dynastic servers
• Society websites we host
  • Can we get contact for the societies that we host websites for
  • Cleanup old ones that are dead
  • Setup a cutoff date for cleaning up old non-member sites potentially
    • Grace periods
    • Specifics can be figured out
  • Can retool apache to setup proper separate logging
  • Thomas can deal with
• AOB
  • Society paid-for Discord boosts
    • Level 1 Boost
    • Could pay for this under marketing costs
    • Roughly $70 a year
    • Could be a headache money-wise
  • Potentially keep up Online Social things even when the pandemic has become less of an issue

Quotes

"You can't see the air quotes, but I am doing them" - Ryan

"A goupon if you will" - John

"CHEW TO TALK" - jai_

" They're as good at detecting things as a sniffer dog with no face" - Sam

"Do not quote that one!" - Ryan