Meeting Notes 2020-03-12

Final Notes of term 2

Meeting Notes 12/03/2020

In Attendance: David, John, Amelie, Ryan, Jaeseok, Sam, Daisy, Dan, Thomas

Late: Scott

Absent: Rob

(ryan is minuting)

Handover

• todo; memorandum of understanding, exec sheet, risk assessment
• Election of a Welfare Officer
  • Separating this into welfare and equal ops
    • John re-elected as Welfare
    • Daisy elected as equal ops
• Ryan and Scott to go to a meeting to ensure we can have Circles
• Inventory to be updated
  • Audio mixer, headphones
  • Tablecloths
• Ryan and Sam to sign memorandum of understanding
• John to do risk assessment
• Add constitution and health and safety to the website (Thomas)
• All exec to do handover stuff
  • To be done over Easter
  • Official handover to happen next Monday
• Daisy to talk to Anna Preston about pointers on Women's Officer role
  • Look into Code First: Girls? (Daisy & Amelie)
• Discord roles
  • Add more in-depth server explanation to #welcome
  • Move most exec conversation to #exec, keep #exec-priv explicitly for private matters
  • Transfer ownership to a bot?
  • Admin role to be given to:
    • Thomas
    • Ryan
    • Ask Zed0 if he still needs it
• Gaming password
  • Time to replace it!
  • Used for: compsoc account, steam account, youtube channels

Individual Exec Notes

• President
  • No longer academic stuff, no longer booking room
  • Draft a sponsorship proposal with Amelie
  • Correspond with the department more closely!
  • Geek Zone?
• Treasurer
  • List of sponsors
  • Business as usual
  • Get the Stripe account handed over
• Academic Coordinator
  • Sam to send list of contacts
  • Liaise with Daniel in Game Design Soc about academic talks
• Gaming Coordinator
  • Possibly need to sort out new room for gaming if renovations happen
  • Learn how gaming-get works
  • Consider cancelling Vive/gaming if Coronavirus outbreak continues
• Tech Officer
  • Requesting a list of past errors, current methods
  • Toby to walk through systems
  • More documentation pls thanks
• Secretary
  • CSS in email?
• Women's Officer
  • Talk to Anna Preston
  • Talk to Marcin Jurdzinski too
• Social Secretary
  • Push socials on SU pages, refresh SU pages!
  • Have a few events in welcome week!
    • An academic talk and a Social probably
  • Make sure people know our events aren't DCS events

Quotes

"Brian Blessed is the welfare officer" - Sam

"Health and Safety doesn't exist!" - Thomas

"Monady"- Ryan's notes before revision

"There's No Fucking in Summer LAN" - Amelie

"Don't minute that" - Amelie