Meeting Notes 2020-01-24

Hippity hoppity, these notes are my property

OH MY GOD ITS NOTES!

In attendance: Ryan, Sam, John, Toby, David, Dan

Late:

Absent: Rob, Scott

Elections/Constitution

• Big changes to the exec team expected
• Neither Sam nor David B. are going to run :[
• Also consider locking down LAN rooms due to low attendance at late hours?
• Consideration of a Women's Officer role
  • No women ran this academic year, which is unusual
• Consideration of making an academic admin/pres, separate from leader role
  • we need to rename the 'president' roles if that's the case
    • Organiser?
• remove publicity, assigning its duties as needed
• remove welfare as an elected role, make it an assigned role instead
• Changing voting rules to Single-Transfer instead of FPTP
• Push for socs fed fee exemption for academic societies
• Ryan to write up constitutional changes
• Encourage candidates to mention what other roles they're running for

Gaming

• Consider setting a specific endpoint for Gaming
  • ~1 am?
  • Gaming can rarely last til like 5am, but a majority leaves by 1am.
• Perhaps start earlier (7pm)
• CS0.03 is being refurbished, so we may need to relocate entirely to CS0.01
• Next LAN;
  • Is Week 6
  • LANimal Crossing!
  • Consider a LAN bus?
    • A physical, moving bus, not a network thing
  • More tournaments!
    • Kinect games?
    • Wii games?
  • We should start advertising now
• BFL - The Return of Friendliness
  • Consider a loose schedule for events

WASD

• its happening
• (specifically in the SU atrium)
• David to collate what games are needed
• Start establishing a rota now
• ITS have ensured internet connection

Academic

• Wednesday is generally the best time for the talks
• Possibly introduce an auxiliary admin role for organising academic events?
• CTF with Ne(t/tt)itude (29th of January, 2pm to 6pm)
  • Push department to advertise for us
  • Post in freshers discords etc.
  • Toby offered to help set up
• Optiver Talk - Low-latency programming - Week 9 wednesday
  • Sam booked a room! Somewhere in the oculus
• Sam covering LaTeX in week 6
• Toby might do one :o

Newsletters

• Consider less frequent emails, with smaller emails for particular events
• Still the best way to reach all members
  • not to toot my horn :^)
• Consider making a calendar of events

Misc

• Resolve to post more in #exec rather than #exec-priv
• Wellbeing Week with Maths, Stats and Phys Socs
  • Board games, treasure hunts, etc
  • Exact details to emerge next monday
  • Sam and John helping with this
  • bake takes for tuesday pls
• Sam to cut a new key for the 3rd cupboard

Quotes

"Rolf is so corporate now" - Sam

"Rhubarb rhubarb rhubarb" - Toby