Meeting Notes 2020-01-06

Notes for our Meeting on the 6th of January

Meeting Notes 06/01/2020

In Attendance: Ryan, John, David, Toby, Sam, Jaeseok, Dan, David B.

Late: Scott

Absent: Rob

Warwick.gg

• has been fixed.
• very good.
• :)

Elections

• Sam suggests around week 3, a public exec meeting to discuss the constitution and other general changes.
  • Will advertise after this meeting.
  • Book a room for it.
• Elections to be held roughly week 8.
• Need to poke the first years about running for roles.

Socials

• Pub currently clashes with Functional Programming.
  • Pushing back tomorrow's pub to 7pm to compensate.
  • Need to consider changing the date possibly.
• Welfare Week (in collaboration with a bunch of STEM groups).
  • Sam and John meeting with other collaborators this Friday.
  • Should be Week 5.
  • Awareness workshops for topics like "Report and Support"
• Ice Cream Social
  • Coventry - Dolci
  • Possibly Week 6
• One Circle running this term
  • Looking for somewhere that isn't the Copper Rooms or Terrace

Academic

• Week 2 Event
  • No responses from external
  • Sam may do one on LaTeX
    • Wednesday 15th
    • Provisional, Sam to confirm Thursday
• CTF - 29th of January (week 4)
  • In collaboration with Netitude
  • 4-5 hours
  • Free pizza!
  • Sam to book a room when Jack gets back.
• Google Hashcode.
  • Running a qualification round centre.
  • Make sure merch doesn't get stolen this time :S.
• Week 6 Event
  • Probably by Dan Ilet
  • Free pizza!
• Week 9 Event
  • Optiver
  • March 4th
  • Need to book a room
  • On High-performance computing and optimisation
  • Free pizza!

Final LANtasy & BFL

• Shitty Fighting Games Tournament
  • Double elim format?
  • DongDong Never Die
  • Animal Fight?
• David to order 5 long ethernet cables
• LIB 1 won't be available for BFL oh no.
  • Sam looking at the old sports centre.
  • May have to downsize for LIB 2.
    • Consider an overhaul for long-term seat booking (e.g. can book seats for a couple days, leaving them free afterwards)

WASD IS APPROACHING

• Headsets arriving todayish.
• Mixer arriving tomorrow.
• Test setup this Friday, during Gaming.
• Need to acquire an older model of PS3 for one of the runners.
  • Toby can provide one.
  • Runner has offered to bring an old elgato model to capture gameplay.
  • Maybe use a HDMI splitter to circumvent the issue.
• NSC to support our event, including Monster sponsorship.
  • David asking to be put into contact with Belong about providing tech for practice stations.
• Sam talking to SpecialEffect for decoration, ect.
• Twitch front page mostly confirmed, pending organisers booking a time.
• Sam & David talking to Noble Chairs and Overclockers about sponsorship.
• Sam & David to meet with SU tech team about setting up streaming gear in the Atrium.
  • Fee of ~£60.
  • Stage plan to be decided.
  • Speak to IT about confirming Ethernet ports.
• Near-clash with Superbowl showing. Shouldn't be an issue, but make sure we don't overrun too much.
• Lanyards/badges for staff/runners.
  • Could get them from Warwick Print.
• Jai providing stream overlay, tiltify integration.
• Talk to the SU about younger visitors - any further consideration to be made?

Sonic The Hedgehog The Movie The Social The Notes

• Happening during second LAN.
• David B., John offered to not go to run LAN.
• Facebook event page pls

Misc.

• Toby has keys to the storage cupboard.
• It is less than one year until Christmas.
• Typing contest?
  • Maybe next year as a freshers event?
  • Not much interest in it this late into the academic year.
• #hackathon for Discord.
  • For finding teams for whatever hackathon is on at the time.
• Must acquire FROG TAPE (for vr setup)
• Filament for the /filament god/ 3d printer, David R. ordering

Quotes

"So Jaeseok is the new gaming president..." - Sam

• good doodler, John

"I just remembered I own a brother" - Toby

"mediae" - google