Minutes 2019-02-08

Fri 08 Feb Meeting Minutes

The minutes for our meeting on the 8th of February.

- Present :: Sam, Dan, Amelie, Toby, David I, David II,

WASD happened! It went reasonably well, we raised £1160 for charity, and SpecialEffect have us their thanks.
The SU doesn't seem to care. It's RAG week this week, and they don't seem to have provided any instruction on how to report fundraising.
- This doesn't ultimately matter, but it would be nice to receive some sort of official support, help, and guidance for this event or for the future.
What went well?
- Stream/Visuals were praised.
- Sense of community was enjoyed by external runners, they commented that they felt welcomed and that was wonderful to hear.
- The welcome pack was useful for externals.
What can we do better?
- Donation link on the video.
- Better runner/couch audio - maybe use dedicated headsets?
- More info for people to come to the event (we forgot to put where LIB2 was). Might be somewhere else next year anyway, but point still stands.
- Use a donation tracker.
- Have the runners sit in front of something. Green screen, maybe?
- Room cam?
- Something to do in the room other than the stream (consoles were there but no one used them).

Need to revise seating plan to reserve space for console zone.
We are bringing consoles/Vive again.
I'd like it on record that I'm very disappointed with one of David's puns. It's not worth repeating here.
We've got duct tape and stuff, so we don't need more for now.
The wireless headset roughly holds about 8 hours of charge. Just worth bearing in mind.

We're considering making it 7 WHOLE DAYS LONG.
- David II may die if he tries to pro this.
From the previous Saturday, until Week 10 Friday. We can only get LIB2 on those two extra days.
Obviously there is an increased logistical complication, but that's fine.
- Especially not too bad as the old exec tend to share some of the responsibilities here.
We really need to talk about how we implement this in software (for warwick.gg).
- Several solutions were considered, not worth copying here. Discussion for a future time, really.
We need to deal with the small problems of seat-wasters.
We're going to run it as a joint event with eSports again.

Sam has announced this, it's Friday Week 7.
Sam will send out a new email with role descriptions soon.
We're not changing our name. That plan was silly.
We *do* need to refocus on how we publicise, which is the frustration that the name change idea was borne out of.
Do we want to appoint academic officers?
- It is worth noting that we can have at most 2 academic and gaming officers combined, as per SU rules.
- Might be worth combining gaming and academic officer? Event Assistant?
We do have a constitution. It does not allow us to form a well-trained militia. It's located on David I's laptop, and in the SU.
David I and Sam are going to prepare materials for the AGM.

We're not changing our name, so we can get new banners. Fancy banners. Ooooh.
We have two different audiences that we advertise to. The university as a whole, who will only probably care about Gaming (in the main). Academic events should be pretty much exclusively advertised within DCS.
Really need to push on many fronts here - Student cinema, piazza, leaflets/flyers.
Warwick Print seem fast. Like, super fast. We got our flyers in under 12 hours, under 2 working hours. Kind of incredible. Need to avoid rush times but should be fine if we bear this in mind.
Redesign the flyer?
Need to put together student cinema advertising.
Need to work on our image. Best done at the start of the year.

Clothing order. Yes. Open soon. Have it close after the AGM. Order for over Easter.
David II is making a WASD highlights video.
Plans for The Room are being there for 9:30pm, telling people to meet us at 9:45pm.

Sam (to Dan) - "You should never, ever, wear a baseball cap again."

Amelie - "We can afford about £2200 worth of pizza."

Sam - "I need a fancy word for a space ... zone! How about zone?"

David II - "I spoke to Rob about [the SSL certificate]. He said 'Oh yeah that's a thing' and then never spoke about it again."

Amelie - "We're a bunch of guys sitting in a room playing video games. But not in a good way."

Dan - "I'm not a skateboard."

Amelie - "I poked around with some freshers."

Amelie - "Ah! My boob!"

Everyone - Do the LAN rota.

Dan - Post about LAN again.

Everyone - Send your role descriptions to Sam.

Sam - Send AGM follow-up email.

Sam - Do Deutsche Bank ROI report.

Sam - Check free society status with the SU.

David I, Sam - Prepare document of AGM points of order.

Sam - Contact that guy who hasn't picked up his shirt yet.

Sam - Look into SU requirement requiring inventory.

Amelie - Book end of term meal.