Minutes 2019-01-28

The minutes for our meeting on the 28th of January, 2019.

- Present :: Everyone! On time, too! It's a Christmas miracle!

WASD

• WASD is happening this weekend!

• STILL not heard anything from Twitch about whether we get the front page slot. We're chasing this up.

• One run has pulled out of the event (four exec look guilty), and so the schedule for each day is slightly shorter. Not a bad thing, because the days were kinda long and it simplifies the audio setup a bit.

• Looking at hiring audio gear, David I is sorting this out.

• Sponsors have basically blanked us, in most cases. We're trying to find one.

• Tests from last week went well.

• We'll need Amelie's car to move stuff to and from WASD (and to make a getaway afterwards).

• Gaming is happening while WASD is (and also the Friday night).

• We do have big screen coverage for some of the weekend.

• We want the room locked both nights if we can get it.

• We have things for the raffle.

Socials

• We have quite a few coming up!

  • The Room

    • Toby will be the guardian of Gaming while we're out.

  • Real Ale

  • TPP Pub Quiz

  • Creams Week 8-ish?

    • Trampolining?

      • At the same time?

        • No.

  • End of Term Meal

    • At the Farmhouse

The LANgover

• No drunk people allowed. No alcohol at LAN.

• LAN will happen, otherwise, as normal.

• Keep mentioning it on the Discord, on Facebook, etc.

• Advertise a lot.

AGM

• We need to make a large, concerted, and conscious effort to get people who are not currently exec to run. This is how the society stays healthy.

• The AGM will be Friday Week 7, just before Gaming (6pm-8pm).

• We need to advertise FREE PIZZA and talk about how FREE the PIZZA at the FREE-PIZZA-AGM is.

• We'll announce the AGM later this week.

• We want to additionally send a couple of emails describing the roles we have to offer.

• We should make it clear that people who intend to run for an exec position should be willing to help out at LAN Week 6.

• We'll prepare a presentation, and an awards ceremony.

Society Points of Order

• We need to talk about several society issues at the AGM (so it need to be 2 hours to allow for this):

  • Should we make our membership free?

  • Should we rename our society?

    • Issues that we are also an academic society needs to also be considered when doing this.

  • How we deal with programming workshops in the future (alternatively, do we offer something different instead?).

  • Sanity-checking our schedule - do we want to maintain the historic two LANs, Gaming, Pub schedule? Or does it need an update?

AOB

• The Vive no longer fits in the box (because of the wireless adapter), so we store it externally now.

• Clothing Order. Should probably happen fairly soon. We're thinking after the AGM.

Quotes

David I, exasperated: "It doesn't fit!"

David I: "You. You fuck-nose."

Ryan: "It had better have an appropriately-sized opening."

Todos

Sam - Email Alan about LIB2.