Minutes 2018-06-12 (Term 3 Week 8)

Minutes for our meeting on the 12th of June.

Present: David I, David II, Sam, Rob, Amelie, Ibad, Alex, Eric

Late: Charlie

Absent: Everyone else. Obviously.

Summer LAN / BFL

Demand

• A lot of people want to come to BFL. More than we really had space for.

  • We seem to have 10 over capacity for certain, but it may well be more - people haven't provided exact numbers.

  • We need to consider whether we want the RoG laptops or instead use that space for those who didn't make it.

  • We probably don't quite have enough people to justify using LIB1 properly.

    • Concerns about exec numbers, will we be able to fully staff it?

    • It should be easy to adapt the seating plan to LIB1.

    • We could certainly open it up, see how it fills, and then react accordingly.

      • This will be the action we take.

  • No real room for expansion in LIB2 past what we've suggested.

Sponsors

• Not heard from Overclockers yet, they were going to send goodies for the raffle, but we haven't heard anything.

• How do we encourage raffle participation?

  • Currently raffle is for people who are physically at LAN, not stream viewers.

  • Should we change tihs?

    • It introduces complications RE shipping.

    • We could open up the smaller prizes to the stream, and only do the hard-to-ship items off stream.

    • We need to confirm how easy it'll be to contact possible winners (via Twitch?).

• Donation incentives for WASD.

  • Probably not the best idea, given that it would stretch the slack for the event.

• Need to find assorted apparel for prizes with the money we have (currently £55)

WASD

• Need copy for SpecialEffect, can probably purloin from their website.

• Need to find a way to fill setup time. Do we want to interview runners after their run? Sounds good.

• Make a checklist of things runners have to do before going on camera.

• Sort out Twitch guidelines.

• Need moderating schedule, we can ask for help from some of our old friends <3.

Tournaments

• There's a section on warwick.gg for tournaments.

• Three tournaments still need information and organising.

  • Hearthstone is to be organised by Sam.

  • Overwatch is going to be organised by GeorgeBW.

  • LoL is going to be organised by Sam Hine.

• Fortnite tournament should be happening as well, likely coinciding with WASD on Tuesday (but it won't be streamed).

AOB

• LAN rota is up!

Todo

David I - Clarify with Jai how the on-stream messages will work / how the raffle can work.

David I, David II - Run through the list of items under "WASD" that need actioning.

Jai - Sort out stream operation schedule, train the people running it.

Quotes

David II/Thanos - "We should kill half of LAN attendees to restore balance"