Minutes 2018-06-05 (Term 3, Week 7)

Tue 05 Jun 2018 Meeting Minutes

The minutes for our meeting on the 5th of June.

Present: David I, David II, Sam, Esports Sam, Eric, Amelie, Alex, Charlie

Late: Toby, Ed

Absent: Everyone else. Obviously.

Need to sort out the logistics for the laptops - they take up 12 spaces and this may limit LAN attendance.
Seeding plan is going to be more fluid this LAN - people may come only for certain days and then leave, need to be on alert to free up the empty space.
Extra room
- There might be a benefit to booking LIB1 as well:
  - It would be nice to have more space.
  - We could put the "public facing stuff" in one room and have a more traditional LAN-room in the other.
- However:
  - The power infrastructure can't support all that many computers.
  - It's a lot of extra work to maintain.
  - It splits up the LAN
- Have resolved to look into this in the future but not do it for this LAN.
- Can also consider Butterworth Hall or a room in the Oculus, but again, this discussion is best left to next year.
Would like a banner for outside the room to advertise the event.

Streaming Guidelines:
- No racism/sexism (obviously).
- Only mention sponsors in a positive light.
- Unless concentrating a lot on the speedrun, dialog should be constant and consistent throughout the stream.
- No bad mouthing anyone Warwick Esports is in association with (Twitch, NSE, NUEL, other universities).
- Keep it light - don’t get too emotional over failing runs etc.
- Any flame in chat should be ignored, can get someone to communicate what is in chat to runners.
- Banter on stream is fine, light insults where everyone knows it’s a joke can’t hurt.
- Alex/Charlie/Sam would like to see all graphics before appearing on stream.
Moderation:
- Need to find temporary mods during stream, will probably be fine with CompSoc exec.
- Need to give jai the login for Nightbot.
Need to ask whether LiveSplit can be used alongside streaming graphics.

Need to determine exact schedule and format for tournaments.
Need to determine which games in tournaments are to be streamed.
Do we run a CS:GO tournament? Probably not, the schedule is already fairly full as is with four tournaments + WASD.
Have 2-5 sponsors set up: RoG, noblechairs, and potentially Nitro, Overclockers and Playground.

We've had confirmation that there is no space at the Fringe for the bus.
However, after talking to IT Services, they'd be happy to support it with a cable, so it is possible in the future.
- For example, maybe on a future Open Day.

Clothing order is a-happening.
WASD equipment has been ordered, at which point we need to test it.
Need to create our privacy policy.
Waiting to hear back about sponsorship from many, many people.
warwick.gg is a little hard to read, both because of the monospace font and the width of the central column.

Alex/Charlie - Give jai Nightbot login.

Sam - Set up LAN rota.

David I - Order a banner for BFL.

Sam - Draft a privacy policy.

David II - "Five days and then I can drink myself to death"

Amelie - "We could just paint a wall"

Davd II - "Are you just going to gasp every 30 seconds?", Amelie - "Yes"