Minutes 2018-04-24 (Term 3 Week 1)

Tue 24 Apr 2018 Meeting Minutes

Minutes for our meeting on 2018-04-24.

Present UWCS Exec: David I, David II, Sam, Amelie, Karkeys, Ed, Rob

Present eSports Exec: Sam, Charlie, Alex

Absent: Everyone else. Obviously.

Who can attend?
- David I and Sam (eSports president) have agreed that as long as someone is a member of either eSports or UWCS then they can attend.

People have been complaining about paying the £22 SocsFed fee in order to join the society just for BFL.
- We may organise event tickets for BFL for those who are not members of the society, although we do not know the SU's stance on us doing this.
- This system may be used for LANs next year.

Some people try to "pro" LANs, supplying some amenities as a society may be worthwhile.
- Things like bottled water, possibly some snacks, could be provided for members during BFL.
- Need to check that we can reasonably afford this.

NUEL have provided a £100 ROG headset for us to raffle.
- They have also provided 12 laptops for use in competition etc.
  - We'll probably attempt to run signups like we would for VR stuff.
  - Obviously we don't want someone using it for all 5 days, but we shouldn't need to worry about that.
- All they'd like in return are photographs for promotion purposes.
Overclockers have been contacted regarding sponsorship, but we haven't heard back yet.

Planning to use ~warwick.gg~ as our website signups won't work with the eSports people.
- Still very much in development.

eSports don't have a streaming rig, but they do have a lot of assets that they've used in the past.
We have Kernigan, our VR and streaming PC that we've used for WASD successfully in the past.
David I will end up sorting out a lot of the actual streaming setup, using OBS and the open-sourced GDQ software.
If WASD is to be on the front page of Twitch, then we need entertaining runs.
- Fortunately, we're not competing for the speedrunning viewership during WASD *cough* GDQ *cough*.
- Ideally have no more than 5 seconds of dead air from the commentators, need to find suitable people.
- WASD signups need to have and end date at some point.

CompSoc have been sent Discord swag which we can hand out as tournament prizes or raffle away at BFL, includes about 15 T-Shirts, badges, etc.
eSports have Twitch jerseys and bags to give away as well.
We'll 3D-print trophies for tournaments.

We're closing at 12AM this week, because exec have exams the next day. This has gone in the newsletter.
We have new switches and wirless hardware.
Neumann, our Dijkstra replacement, should be good to go, need to test it.
Will want to run a mock LAN setup at some point, probably at a Gaming.
Gaming officers - we need some.
- Probably will advertise in ~#announcements~.
- Will review 2 weeks from now.

Now looking at Friday 11th May (Week 3) in the Graduate, before Gaming.
Don't know about prizes yet, but possibly Raspberry Pis and hampers of some sort.

Want to run Linux 101 talk on the 25th of September (during Week 0) next term, and roll into Gaming.

Not organising the Science execs social at the beginning of next year.
Will likely run Laser Tag as per usual.
- May also want to do go karting or trampolining.
We want a BFL pub.
End of term meal probably on Friday week 9.
May reconsider circling.

Todo**

David I - Email security regarding massive bus.

David I - Check with the SU regarding event tickets for LANs.

Amelie - Ask how WSC do ticketing.

Sam (eSports) - Find out how many people play CS:GO and other games for tourney viability.

David II - Try to find Steam password, check with Brandon.

David II - "That part's not going in the minutes, Sam."

David I - "Don't put that in the minutes."