Minutes 24/6/2010

Present:

Cranman, Sinjo, Connorhd, Monk, TeamDoherty, SigmaD, Azurit

Apologies:

MrWilson, Agaeki

Minutes:

BFL:

• There needs to be an Exec rota.
  Action: SigmaD to create googledoc for exec rota.
• No offical pizza order at the BFL.
  Action: Fyorl needs to speak to Roger about the trolley.
• Power for setup (Check MrWilson and Agaeki remember the power arrangement Azurit told them about last LAN.)
• Natural20’s friends shouldn’t be a problem but he should sign them up as proper guest accounts.
• 63 people should be fine(current number), but not more than 65.
• “The space, but also the smell.”-Connorhd
• People could be pushed into the Math Pond to remedy this problem.
• Rockband and Console games will be in LIB1.

IBM:

• IBM are visiting on the Wednesday of BFL to discuss sponsorship.
• Organize trips, such as the ones to IBM Hursely. Maybe try to re-organise the IBM Warwick event.
• Providing speakers for talks.
• May provide freebies for the fresher’s fair.
• IBM is our main sponsor; appearing on the website.

Gaming Tournament:

• TeamDoherty may run a small tournament during the BFL, for people at the LAN.
• Maybe Street Fighter 4 or Team Fortress 2.
• Agaeki needs to be poked to fix TF2.

MCM Expo:

• NTS from the anime society has suggested a joint trip to the MCM Expo.
• It is straightforward to create an event for this.

BBQ/Picnic:

• Nothing has been heard from Dirtus.
• MrWilson suggests a picnic on the Wednesday.
• Any Sunday event can’t be on campus and may also conflict with the England game.
• An event on Wednesday would be good if the weather is nice.
• The same place as last year would be good for this.

Saturday activity:

• If anything was going to happen, it should have been planned at least 6 weeks ago.

Room Booking for next year:

• Should get in contact with them before it opens, concerning LANs.
  Action: SigmaD/Mogmiester to sort out transfer of room booking powers.
• Engineering tried to book LIB2 for a single hour during the BFL again.
• We should check that this was sorted out.
• If we don’t get priority, negociate with who has the room. LIB2 is the only suitable room for LANs.
• Book LIB1 for LANs.

Fresher’s Fair:

• We should get a PVC printed banner for the society. (That can also be used at LANs.)
• Mary from the Paintball society had a similar banner created for paintball, which we should talk to her about.
• Rayfount printing have good quality.
• The banner should have Hemmed edges and Eyelets.
• We still have some flyers and posters left over from last year, in Backus’ cupboard.
• The posters from last year are on Connorhd’s userspace.
• We may recieve free stuff from our sponsors to give out at the fresher’s fair.

Academic Talks next year:

• Book a room to make talks a regular event.
• Sinjo and Connorhd have volenteered to do talks.
• Bloomberg also offered people to do talks.
• Deatils should be sorted out during summer.