Summer Holidays Sports Meeting Minutes

Tue 25 Aug Meeting Minutes

Planning sports leagues, Welcome Week activities, collaborations, and running club arrangements.

Minutes by Odin

Leagues being considered include:
- Basketball, which has been very successful, with a strong community and a winning record: “the best team ever”.
- Football, which Alfie wants to run better than last time, potentially in Term 1.
Football should be held on a day other than Saturday due to availability, possibly Sunday or Wednesday/Thursday. Alfie will investigate.
Weekly timetable:
- Run Club on Friday.
- Basketball on Thursday.
Basketball is organised on WhatsApp, hence the lack of information on Discord. Football is organised similarly.
These are the only leagues Zach was considering. The team will remain open to other options.
The payment deadline is normally one week into term.
The plan is to sign up as soon as the links are posted. Alfie will handle this.
The cost is £124 per league for the term, making two £125 payments in total for football and basketball.
If this is too much for the Sports budget, members could be asked to contribute; this has only covered costs in the past.
“Ain’t broke, don’t fix it.”
Alfie would like to promote the leagues earlier in the term to recruit players before they are claimed elsewhere.
Tom F offered all social and publicity channels to help make this happen.

The event deadline has passed, so there will be no more events added.
Zach acknowledged that they both forgot the deadline and will try to increase attendance in other ways.
Tom F said that Sports can put something together if they want, although it may not receive the same level of treatment.
Schedule Run Club on a day with fewer events during Welcome Week, in its usual slot before FNG.
Tom S is running a Taskmaster event before FNG during Welcome Week, from 5–7 pm.
Run Club is flexible and only needs an hour of daylight.
Wednesday may be the best option, either before or after Git Good, as it is only an academic day.
The event needs to be added to the events website.
Alfie is happy to help with Executive-wide responsibilities during Welcome Week.
Jakub briefly joined, asked about basketball, confirmed that it was continuing, and then left.

Zach wants to run tennis with CodeSoc again before the weather gets bad, in the first few weeks of term.
Zach lacks contact with CodeSoc members; Odin has contacts with their social representative.
Santi added that he has been playing tennis with several CodeSoc members over the summer and that it would be good to organise this.

Alfie has a broken elbow, which should be healed but may still be fragile by the time he returns to university.
Zach is working on fixing his knees, which will hopefully be resolved before university.
If necessary, another exec member can cover Run Club.
Run Club may need to move depending on Zach’s other society commitments, but it will stay in its current slot for now.
Keep an eye on the situation.
Do cool and fun activities, such as ordering pizza.
Potential activities include a 10K, thirty beers, or the Ender Dragon: the UWCS triathlon.
Alcohol could be replaced with a LeetCode medium, or LeetCode boxing could be run as a separate event.

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