Easter Holidays Publicity Meeting Minutes

Planning exec-introduction posts, calendar workflows, and merch and NSS publicity ahead of Term 3.

Easter Holidays Publicity Meeting Minutes (02/04/2026 18:00)

Minutes by Crystal

Attendance

• [President] Thomas F.
• [President] Thomas S.
• [Secretary] Crystal
• [Publicity] Michael
• [Publicity] Jakub
• [Tech] Tara

Agenda 1: Meet the Exec Term 3

• Term 3
  • A list with all of the exec's names (with the exception of Welfare Post)

Welfare Post

• Welfare should be distinctive (potentially its own post with the beautiful faces)
• Ask Welfare what should be included in the post
• Should be uploaded before the start of term

Deadline

• List of Execs Post (11th April)
• Welfare Post (13th April)

Agenda 2: Termly + Weekly Calendar

• Make a Termly and Weekly Calendar at the start of term
• Automated - Doesn't take too long
• Termly Calendar: 50-50
• Weekly Calendar: Mikey - Odd; Jakub - Even
• Deadline for all the events to be on Google Calendar: 1 week (20th April) before Term starts
• Ensure everyone gets their weekly events into the UWCS Calendar before you get start working on the Weekly Calendar
• Try to have the calendar on the TV
  • Must contact Lea
  • "Have it on the TV date time - date time"

Agenda 3: Spaghetti Graph Update

• Responsible - Mikey
• 1. Update on Figma 2. Post on Publicity Zone 3. Send to Raven to update the website
• Consider adding the Spaghetti Diagram to Meet the Exec
  • "See more in this website link"

Agenda 4: Current Post Request Channel and Format

• Maintain the current post request format

Agenda 5: Merch Post Content

• To post Exec Reels
• Merch reel would be good

Agenda 6: National Student Survey (NSS)

• James requested to push the NSS
• Instagram post strategy
• Survey Closes: 30th April
• Upload Post: 10th April

Misc

• Merch Post (Internal deadline 12th April) - To be uploaded on the 20th April

Post Allocation

Mikey _ Meet the Exec

• Welfare

Jakub

• NSS
• Merch