2026 Winter Gender Inclusivity Meeting Minutes

Mon 05 Jan Meeting Minutes

Reviewing T1 & Feedback, Planning T2 Gender Inclusivity Activities

Agenda (Minutes Next Section)

Note:

Raven Lucia (RL)

Agenda I: Term 1 Feedback Form Info By Welfare (points by RL)

Inclusion
- 100% responded “yes” to the safe, welcome & included general question
  - RL: Yay! Worth noting that there's always things we can be doing better and the responses aren't necessarily reflective of everyone in the soc, but it's a good sign!
  - Massive praise given for Wildcards Events
Events
- All responses very satisfied - only event category that achieved this :0
- All responses "yes" to the soc being a safe & inclusive space for gender minorities
  - RL: Worth noting that whilst this is definitely positive and improvement over previous, worth not letting it lull us into a false sense of security
- Points from respondents:
  - Wildcards is a very inclusive and fun place, and the inclusivity officers are doing a great job
  - Would be nice to occasionally see wildcards pub meal or movie nights - pref times which aren't just Wednesday afternoons
  - Praise to some of the other exec given on inclusion of gender minorities (gaming given explicit shout-out)
  - Society can be quite intimidating to get involved with - inherently exacerbated by male-dominated nature of exec and soc as a whole. Introduction to 2 male pres' and a male social sec noted as an exacerbating factor
  - Wildcards are more likely to engage with e.g. the pub traversals if there's at least one of the sober exec that isn't a man
    - RL: Links in to why I had concerns at the start of the exec cycle about 2 male-presenting welfare officers - broadly good that Wildcards is functional and acting as a safe space compared to previously, helps partially mitigate this issue
  - Wildcards has helped getting to know multiple exec, in turn has improved confidence of going to other soc events
  - Recommendations for more non-men exec to attend wildcards events esp at the start of a year - more friendly faces → new members can recognise them and feel more comfortable at other events
  - Particularly, a respondent said that it helped them integrate with the society, having felt like the Welcome Talk was fun, but presented the appearance of an insular group
  - Wildcards makes the soc & other events seem less scary, esp knowing other Wildcards will be attending

Agenda II: Events

Reflection on Term 1 Events
- RL: Try to avoid clashes e.g. like what happened with Wildcards n Chill clashing with Ada Lovelace day and MW event
Plans for T2 Events
Week 1 - 14th Jan - PowerPoint
Week 2 - 21st Jan - Glue stained glass
Week 3 - 28th Jan - Puzzles
- Collab with puzzle soc! Room is booked
Week 4 - 4th Feb - Paint by Numbers
Week 5 - 11th Feb - Valentine Origami Flowers
Week 6 - 18th Feb - Karaoke? Just Dance?
- Not sure if this should be at the regular time? Maybe a non-sober event?
Week 7 - 25th Feb - Ball Arts & Crafts - crown/jewellery making?
Week 8 - 4th Mar - Sus & Chill (Werewolf/Secret Hitler)
Week 9 - 11th Mar - Polymer Clay/Another musical
Week 10 - 18th Mar - EOT video
Cat Cafe 24th Jan (week 2 Sat) - being approved by Claire
Emailed Lea abt booking CS0.07 + free vend

Minutes

Attendance

Ray
Raven
Josh
Irene
Kashu

Agenda I: Feedback

Very positive feedback, it's on the agenda/main feedback document
- Don't let the good feedback allow you to get more relaxed
Responding to feedback should happen so members know what's happening/will think it's worth their time doing

Agenda II: Events

Will try to avoid clashes (e.g. Ada Lovelace day) going forwards
Events need to be added to the website
- Even if they're not 100% finalised with details, add them to the website as draft so exec can see
Events for the term already somewhat planned
feedback suggestions
- More variance in times
- Wildcard pub meal/gaming nights etc
Karaoke/Just Dance could be a non-sober event
- Be careful with equipment

Agenda III: Frep Inclusion

Generally happy
Would like to help run more events, like ball
- Speak to Willow