Pre-Term 1 Meeting Minutes (12/08/2023)

Mostly figuring out the schedule for term 1

Attendance

• Alia
• Mat
• All the gamers (gaming)
• Joel
• Josh (the money one)
• Oliver
• Shivani
• Gareth (very very late)

General items

• Whole exec meeting either start of term/holidays
• Role meetings at some point this holiday
• Tech team one done, see minutes on #tech-team-priv
• WASD next year
  • SU again
  • Have runner & someone who knows the game & someone who doesn’t
  • Call for volunteers
  • Separate meeting, join the wasd server
• Moving notion
  • Should be used, but isn’t
  • Outline? But would need to set up a google calendar
  • Generic uwcs ac.uk email?
    • Update: we have one? But joey has it
  • Need calendar to know when we’re free so companies have a clearer picture of when they can run stuff
  • Use outline cuz its free (also we’ve set it up: outline.uwcs.co.uk) TODO: set up google calendar
  • TODO: Everyone on sharepoint
  • First milk monday is t1w1

Welcome week

• TODO: @Publicity we should do flyers again
• Plans for term 1
• See figma for the template
• Ask owen/brendan
• rota for Linux labs
  • Wednesday: lee, alia, oliver, joel, mat, samit, lewis
  • Thursday: alia, oliver, joel, mat, samit, lewis, shivani
  • Friday: alia, oliver, joel, mat, samit, lewis, shivani
• is git good presentation being updated
  • Bug edmund (we know where he lives)
• rota for table at society fair
  • Decide rota closer to the time - watch for form
  • Towers of Hanoi
  • Inclusivity/someone in wildcards
  • Dead server on the table
  • Shill the pub meal
• Fng:
  • wii sports?
  • Set up at 7pm, Quiz at 8pm
  • Free pizza
• Wildcards what's happening - bbq? Meal?
• Pub meal on wednesday
  • Phoach

Treasurer

• do we have money again
• TPP responsered £XXXX
• Qube yes tentative?
• Arctic lake but needs follow up
• Meeting with oaks, but no money probably
• Arm? AMD?
• Bright network thingy
  • Mat going
• Huzzle? (Doubtful)
• Pizza sponsor?
• WARNING: WARN TREASURERS OF MRF BEFORE YOU MAKE THEM OR THEY WILL NOT BE ACCEPTED
• We need to watch the munz

Academic

• Hackathon?
  • Good for sponsors
  • Tech problem
  • CTF?
  • Joint tech and academic job
  • TODO: Hackathon meeting during summer
  • Will be term 1
• Do we wanna do another language course
  • Verilog?
  • Bug engineering for FPGAs?
  • Simulators: Verilator/ eda playground?
• Term 1 events
  • XSoc
  • Lightning talk - Joel + others TODO: call for volunteers
  • Karaoke talk
• Comp cafe
  • check when dcs is running
  • Specific ones for Year 1 & 2 coursework deadlines
  • Check guidelines for proofreading and helping

Social

• Term 1 events
  • Monday Pub Meals - Starting with Phoach - meet at DCS first
  • Circles
    • 2 per term
    • Loud and Proud - Week ???
    • Pop! - Week ???
    • Ideally on campus (TBar), also Ivy house and Kelseys
    • Need to join discord to ask for Society Exec 2023/24 - Warwick Uni
  • Pub crawl - Week ???
  • Quiz/picnic
  • Pizza making?
  • Bowling?
  • Ice skating?
    • W1 discount? -Ask ice skating

Wildcards/Inclusivity

• Not present

Tech

• Felix wants to run a “systems101” course TODO: message for details
• Raspberry Pi cluster
  • Steal from DCS
  • Could do website hosting
  • Put in server room
• Website “mostly done”
  • new.uwcs.co.uk
• AMD sponsor stuff
  • Put GPU in localtoast? FPGA?
  • AI may be interested in training stuff
• WASD
  • Advertising
• TODO: add people to uwcs github team
• Big-O needs to be better

Publicity

• where exec post >:( (soon™)
  • “In the next week and a half”
• TODO: @Exec everyone do the form
• TODO: Congrats on A level post (17th)
• WASD earlier - September/October?

Gaming

• FNG as norm
• LANs
  • Once per term
  • Ideally early-mid - W3?
  • Collab with esports?
• TODO: email esports about wasd