Present:

MrWilson, Mogmiester, Dirtus, Cranman, Fyorl, TeamDoherty, Agaeki, Zed0, Azurit, Trip, SigmaD

Minutes:

Emails/Mailing List and Website:

-Fyorl needs the mailman password to do things.
-Monk may or may not have added people to the mailing list already.
-Exec Bios need updating
-Admins can rewrite the entire website. (Don’t do that)

Dirtus’ Si… Football:

-Dirtus wondered if anyone was interested in a 5 a side game.
-Will be mentioned in newsletter.

Pokemon Social:

-There is an event advertising Heart Gold/Soul Silver.
-Taking place in Nuneaton.
-Sometime next month.
-TeamDoherty suggested using the union’s people carriers.
-WGD is also interested.(Forging better relations isn’t a bad idea.)

Gaming:

-Agaeki is now gaming bitch/officer.
-Steam: There are some fixes for macs, so maybe there will be improvement for linux?
-“Expect something in the next 2–4 years”-TeamDoherty
-Agaeki needs access to Aurora.(Admin for games)
-Check Steam status.
Action: Agaeki and Fyorl need to talk to Roger to get gaming passwords, ideally with Mulletron.

Keys:

-Fyorl will have the Tech. keys.
-Agaeki will have the Gaming keys, since TeamDoherty has no DCS access.
-MrWilson will have the academic keys.
Action: MrWilson needs to get the keys from Sinjo/Connor

Game Tournaments & Posters:

-There is a tournament framework on the website.
-Fyorl suggests a RUA tournament.
-People could enter in pairs in a L4D tournament.
-Trip makes awesome posters, but already makes posters for 4–6 societies.
-Having a publicity officer make posters is better than random exec making rubbish posters.

Real Ale Festival:

-We should ‘just go’ and meet outside.
-“Oh yeah, shit, it’s tomorrow” – Dirtus

Budget:

-Need to talk to Monk.
-Things that may or may not be budgeted for: Server racks, Servers, Wires, Power supplies, Aero-dynamic computer cases, Generators, Components for a nuclear reactor.
-Budget needs to be done by end of term(Unconfirmed).

Future Exec meetings:

Action: Secretary will make something on GoogleDocs to establish what times people are free.
-Dirtus should make a tea social after every meeting.

Misc:

-TeamDoherty could do with a sandwich.
-The Secretary has pens wrapped for freshness.
-Dirtus may as well schedule CuriosiTEA events every day.
-MrWilson is in favour of perpetuiTEA.
-The Secretary needs better shorthand.
-We should play Sins of a Solar Empire: “See you next week.”
-MrWilson likes pie charts.
-Girls stack with diminishing returns.

Next Meeting:

-To be Confirmed.

Present:

Estel, Mogmiester, Trip, Azurit, Connorhd, Sinjo, Monk, bakaidiot_, Dirtus

Apologies:

Pepper

Minutes

Mahdi Shariff’s e-mail

Mahdi Shariff sent an email asking for help to design a website. We ignored this for quite some time, but we need to forward the original email to interest, and email an apology to him, and tell him people interested in helping will contact him.
Action: Connor will sort this

L4D2 Tournament

Estel presented the rules he had drawn up. They look good, and the website design will be added to the XING list.

Group photo

The group photo will be hopefully done at LAN, as it is the easiest time and place to do it.

IBM Hursely Trip

Signups will be £5, which will be refunded if people turn up. It is just a measure taken to ensure people signed up actually go. People interested will need to email Connor as DCS are organising it. IBM are organising the publicity, so we can do more once we receive posters and emails.

LAN

Action: Sinjo to speak to Roger to get a trolly
Action: Azurit to organise signups

Gaming Officer

Need to have an EGM to remove the current position of gaming officer before the AGM. We are hoping to do this by email, but we need to be sure of the rules first.

Action: Mogmiester to read the rules on the SU website

Present:

Estel, Mogmiester, Trip, Pepper, Connorhd, Sinjo, Monk

Apologies:

Azurit

Minutes

Clothing Order

This will go up soon.
Action: Connor to put up the clothing order signups on the events page

SF4

Posters have been made. They will be put up over the coming week by Trip.

Secret Santa

Estel will /msg and email people to tell them who they are buying presents for.c meeting. This will need to include start date, finish date and the rules of the tournament.

L4D2

Estel will email specifications of the tournament to the exec list by the next exec meeting. This will need to include start date, finish date and the rules of the tournament.
Action: Estel to email exec by next meeting

Ynox

Ynox is having problems getting an associate membership, but still wants a shell account.
Action: Monk to sort this out.

Present:

Matthew Alves, Nathan Wong, Tim Monks, Connor Dunn. Chris Sinjakli, Claire Thomas, Tomas Pilar, Rebecca Chui

Minutes

SES

SES were denied. Despite Connor’s attempt to get in touch with them, they never replied to us. The exec decided that we’d be happy to let them do stuff in CompSoc if they wanted.

Food at Gaming

An email has been sent to the members. Should gaming continue to be left in a state after gaming further action will be taken.

LAN

An email has been sent about what happened. Further problems will be dealt with on a case by case basis.
Action: Azurit to apologise to fred.

SF4 Tournament

The room has been booked for the last Wednesday of term. Posters will be done this weekend, as will the website to go on the posters/email.

Secret Santa

Estel will organise this

XBox360 Stuff

It is possible to get Microsoft points with the HDD. We also need a laser pointer/clicker for presentations.
Action: Azurit to email exec with links and prices, taking the above into account.

Christmas Meal

Wingwahs has been booked for Friday 4th.

Present:

Connor Dunn, Chris Sinjakli, Tim Monks, Matt Alves, Tomas Pilar, Anees Ahee, Rebecca Chui

Apologies:

Claire Thomas, Nathan Wong

Minutes

Christmas Meal

Pepper was not present so discussion of the Christmas meal couldn’t really take place
Action: monk to fix the mailing list to email alumni

Clothing

Sadiq got quotes for the society from First Image. It is very cheap, with ~£15 for the most expensive hoodie, £2.50 for a name on the hoodie. ADM are offering to beat any quote that we are given, however when ADM have been used in the past there have always been problems. So, we will use First Image.

The logo on the back is very expensive, and so we will not use it.

The new logo will cost £25 to digitise, but the cost will be removed if the order is worth over £300. The delivery is £10.

Connorhd will make the clothing order event as he has the quote. He will also pay for it then collect money off people. It will be order at the end of this term for the beginning of next term.

Action: Connorhd to make event for clothing order

L4D2 Tournament

Estel has been re-actioned to sort it out. A website is needed for signups, this will be a XING project.

The suggested format is signups of 2 people to make a pair. These pairs will play against other pairs and with other pairs, and they will then report the results to the website to update the table. There will be possible infractions against both teams if they can’t agree who won, possibly leading to disqualification if a team gets lots of infractions.

Action: Estel to give Trip info for posters

Rock Band DLC/Xbox stuff

Action: Azurit needs to get figures and links for xbox 360 stuff, including a HDD and a screen
Action: Monk to buy microsoft points to buy songs
Action: Estel to get a list of songs to download and their prices

XING

Possible things to do at XING have been suggested by mulletron in the discuss email, if people have nothing to do.

Progcomp Posters

The posters are ok. Trip will order 60 from the SU on Friday for Monday, and they will be put up on Monday/Tuesday/Wednesday.

Action: Trip to order and put up posters

Mailing List

Mailman apparently sucks. Connorhd will change the archives so that they are weekly to improve this

SF4 tournament

Will take place Wednesday of week 10. Azurit will sort out the information, and pass this onto Trip for posters and Mogmiester for room bookings. It will be open to everyone on campus.

Action: Azurit to get info for the posters to Trip by Monday, and to Mogmiester for room bookings also by Monday

Risk Assessment

This will be handed in on Monday

Present:

Connor Dunn, Chris Sinjakli, Claire Thomas, Tim Monks, Nathan Wong, Anees Ahee, William Harris, Ben Falconer, Rebecca Chui, Vincent Poon

Apologies:

Matt Alves, Tomas Pilar

Minutes

Gaming arrangements

The point was raised that there are some people who attend gaming who would like made available a quieter environment to code or work in.
Monk suggested that the MSc lab in DCS could be used by these people, but concerns were raised about the room’s accessibility. It was suggested instead that Rock Band be moved back into CS0.01 in order that CS0.06 could be made quieter. This motion passed a unanimous vote provided volumes were kept reasonable and Rock Band moved into the far corner.

Action : Rock Band to be moved back into main gaming room, quieter work and programming to be encouraged in CS0.06

Clothing order

The design of the hoodie was broadly agreed upon as being similar to previous years’ but with an updated logo and the addition of a large print of it on the rear of the garment. It is hoped that the order can be made by the end of term.

Action: Connor will obtain quotes from various companies.

Progcomp

Connor said that this would happen on Wednesday evening in week 8. It will take the format of a speed programming competition. Accenture have agreed to sponsor it, and their sponsorship funds should hopefully be coming through soon, but all material related to the event will include their name/logo.

Action: Connor to pass on information about event to Trip.
Action: Trip to update previous progcomp posters with appropiate details and add the Accenture logo.

Week 6 LAN

Details of the LAN were discussed. Techteam will organise setup from 7PM onwards.

Action: Estel and Azurit to discuss prize tournament
Action: Mogmiester to unbook PS1.28 and book Lib1
Action: Estel to create pizza order event
Action: Estel to send out general LAN email
Action: Sinjo to ask Roger for trolley

Mailing lists

It was discussed that the exec often recieve requests for services / job adverts from various parties both inside the University and from outside companies. It was agreed that it did not seem appropiate to send these either to compsoc-discuss, where they seem spammy, or compsoc-jobs, which is too specific. Instead, a new mailing list, compsoc-interest will be set up where the exec can send these advertisements. The list will be opt-in, and a digest of any posts to it will be included in the weekly newsletter.

Action: Connor to set up new list and email members about its existance

Left4Dead 2 tournament

It was suggested that the society could run a Left4Dead2 tournament on the game’s release next week. The possibility of advertising this to the campus at large and setting up a dedicated website was also discussed.

Action: Estel to organise details of L4D2 tournament

Any other business

• The planned IBM Warwick trip will be unable to run this term owing to a mixup regarding the dates.
• Trip volunteered to flier campus in two weeks time.
• Zedo said that people had requested Rock Band DLC at Gaming. It was discussed that, given the society 360 has no harddrive, this could prove quite expensive.
  • Action: Estel to make list at gaming of what songs are requested and see if these would suggest the purchase of any Rock Band song packs.
• The second guitar controller being used by the society does not belong to it.
  • Action: Estel to organise purchase of second guitar controller.
• It is uncertain whether the Presidential training was attended by a member of the society.

Actions from the previous meeting that have not been completed were reactioned:

Action: Monk to add the society logo to the SU webpage
Action: Sinjo to attend first aid training (when available).
Action: the entire exec (except Trip) to review and amend the Health Risk Assessment form.
Action: Pepper to contact Wing Wahs
Action: monk to produce a list of alumni and pass to pepper
Action: pepper to contact alumni about reunion plans
Action: pepper to create an event for the Christmas meal
Action: monk to email -discuss about FOSDEM trip

Present:

Trip, Monk, Connorhd, Dirtus, Azurit, Steve, Twinklefeet, Mulletron, Sinjo

Minutes

SSE Training

Monk notes that the Event Planning Packs are worth having a look at – see here (general information) and here (forms for specific events). The Warwick Advantage award may also be a useful opportunity.

Action: Monk to put society logo on SU webpage.
Action: Connorhd to attend the presidential training/duty of care session.
Action: Sinjo to attend first-aid training.

LAN Rota

There was some discussion about the exec rota and the tech team rota, with suggestions to ensure LAN rotas are fairly allocated.

Action: Azurit to send out an email to exec about the LAN rota.

Risk Assessment Forms

This has not been filled out yet. Monk requests that exec members should each fill out the form to be sent by Wednesday 4th of November. The Risk Assessment forms can also be archived for later reference.

Action: Monk to re-link to the risk assessment forms via email.
Action: All exec members to fill out risk assessment form.

Christmas meal and Reunion:

Action: Pepper to 1) ring Wing Wahs concerning booking seats for Christmas meal; 2) email alumni to gauge interest in attendance for the meal and 3) make event for Christmas meal on the website.

Sinjo and Connor at Gaming:

Sinjo and Connor cannot attend gaming on Friday November 6th. Monk volunteered to attend at the beginning to log people in.

Action: Connor and monk to discuss the details of turning off the system and other technical details.

Gaming Plans

It was suggested that there should have been more tournaments at last week’s gaming. Noted that last week’s gaming had substantially less attendance due to the Alton Towers trip.

Action: monk to buy SF4

Any Other Business:

As Estel has a lecture 5–6 on Mondays, an email will be sent out to re-negotiate exec meeting times that are compatible for all exec members.

Steve mentioned the possibility of setting up an organized FOSDEM trip this year.

Actions that were not followed up last week are also re-actioned again below:

Action: Azurit to send out email about available exec meeting times.
Action: Mogmiester should book rooms for talks for the remainder of the term and should contact timetabling about removing the room booking at PS 1.28 (as this is not needed).
Action: Connorhd to talk to the reception to get the talk on the DCS board.
Action: Azurit to buy cleaning supplies by this Friday – duct tape, bin bags and table cleaners.
Action: Mulletron to send email on an organized FOSDEM trip.

Present

Mogmiester, Estel, Sinjo, dangerman, monk, mulletron, azurit, Connorhd, zed0, Trip, pepper, Spooky_Rach

Minutes

Fliers

Trip will make the order tomorrow for 500 fliers from the union printers

Action: Trip to order fliers

Mogmiester’s Absence

Mogmiester is leaving for a week, and so needs people to stand in for him. It was agreed Connorhd would do the newsletter, Monk would do the agenda and Trip write the minutes

Action: Connorhd to send out a newsletter Sunday evening
Action: Monk to email discuss and have an agenda for next Monday
Action: Trip to write minutes and then put them on the website next Monday

LAN stuff

Due to lack of rooms booked, a late first LAN and clashes with the CompSoc Christmas meal, there will not be a second LAN this term.

Room Bookings

The talks will continue to be held in S0.10 for the rest of the term. The entire block from week 6–10 will be booked and bookings will be emailed if we do not need the room that week

Action: Mogmiester to book the S0.10 for the remainder of the term and cancel any that are not needed

Talks

Monk wants to do workshops after the talks have ended for hands on experience. The talks will need to be advertised on DCS notice boards.

Action: Connorhd to talk to the reception to get the talk on the board
Action: Mulletron will talk to Steve Matthews about the Python talk in week 5

Gaming

Due to noise complaints and lack of monitors, the Xbox360s will be set up in the adjacent room. Rockband has been put in the cupboard so Estel doesn’t need to look after it anymore. We have also room out of cleaning supplies.

Action: Azurit to get cleaning supplies

SSE Training

Two of the exec will have to do this. Monk will link the information in #exec after the meeting

Risk Assessment Form

Monk will print it off after the exec meeting and fill it in

Christmas Social

The function room in Wing Wahs fits 30 people in it at capacity. Pepper will phone them and see how more people can be at the restaurant. It may be necessary to split people into two parties. Seeing as it is CompSoc’s 10th birthday, alumni should be informed and invited if possible, so pepper will need to email them to see how many are interested. It needs to be held on a Friday or (preferably) Saturday so they can come. It will be held at the end of week 9.

Action: pepper to ring wing wahs
Action: pepper to email alumni to gauge interest
Action: pepper to make event on the website for the social

Clothing Order

Connorhd will look into changing the logo and the design of the clothes.

AOB

Mulletron will finish the tournament page on the website.
Mulletron wants to bring gamecubes to gaming. He will get back to us when he has more info.
The Street Fighter 4 disc has been scratched. We need to buy 2 more disks, and make sure the xbox360 is laid down when in use and discs are not in it when the xbox is moved.

Action: Monk to buy SF4

Present

Mogmiester, Estel, Sinjo, bakaidiot_, dangerman, JcO, Dirtus, monk, mulletron, azurit, Connorhd, Zaer, zed0, Trip, pepper

Minutes

Games

Monk talked to sadiq who recommended lots of games. Monk emailed them to discuss to get people talking about what games they would like. These things need to be added to backus and YAAL.

Action: mulletron will add Starcraft and Peggle, Estel will sort out steam, and Azurit will add other games that people want.

Old wine let you play LAN games, specifically on Warcraft 3, however the new wine lets you play on battle.net. It would be nice to let people download and host whichever games they want. DCS were meant to open ports, and mulletron will speak to Richard Cunningham to check.

Action: mulletron to talk to Richard Cunningham about ports.

Monk updated warsow, it is now the same version as the server on arora.

Mulletron can switch to old wine for wc3 if necessary.

Organisation

Connorhd implemented a new system so YAAL downloads from DCS machines if the game is available. It uses port 9020 on local machines, and killing the new distribution system means that the old one is used instead, in case anything goes wrong. It has already been tested.

Connorhd and Sinjo will preload games onto machines before gaming, and monk and azurit will set up the Xbox 360.

Action: Connorhd, azurit, monk and Sinjo need to turn up early to set up.

Monk will ask if people want a ladder for Street Fighter 4. The ladder will start tonight. Monk will also ask if people want a small casual tournament, which Estel suggested, and Azurit will organise this if people want it.

Azurit wished to do a larger tournament announced around two weeks in advance to being played, with publicity and prizes.

Monk wants “Game X at Y o’clock” at gaming to add structure to the evening and prevent things getting to cliquey.

Sponsorship

Accenture will give us £500, they are doing an event which we will need to advertise. They will email Connorhd with more details. They have also offered to run a team building exercise, which they will again email us about. They are also coming to progcomps with freebies/prizes.

Action: Exec to do team building exercises when they become available.

Talk

The talk will be held in S0.10. The exec going to the talk need to meet in DCS beforehand to walk people down. We also need posters with arrows to point people in the right direction. Advertising for it will be done on the DCS info board, posting on the course forums and asking CS133 lecturers to mention it.

Action: Connorhd to talk to DCS secretaries to get advertising on the board, and to CS133 lecturers, and monk to post on the forums.
Action: Monk, Sinjo, pepper and Connorhd to write the talk, monk will make a google docs of it.

Any Other Business

Estel wants to know if people still want to go to the Dirty Duck. Everyone still wishes to go there. However, getting food is proving to be time wasting and too much hassle to organise, so we will stop advertising food and just have a friendly drink.

Pepper suggested eating at DCS with food from takeaways, but the exec agreed we should not be advertising eating in DCS.

Trip needs to correct the flyer sizes so that they are the correct size to fly campus. We also need to get 5000 flyers, with space to sticker them for individual events.

Action: Trip to correct flyer sizes.

Actions:

Gaming to be able to admin gaming servers

Tech to document bind and postfix

Institute a policy of emailing exec list with information about conversations that don’t happen on the exec list

Next AGM, gaming officer will not be elected. Instead, a gaming tech officer will be appointed by the exec on the recommendation of the gaming president

Azurit and Estel will need to define their responsibilities, and this will be discussed next exec meeting

Mogmiester needs to format minutes correctly, and have them up on the site promptly
h3. Action: Sinjo to link Mogmiester the minutes that are formatted properly so he can use that style in future

Mogmiester needs to send out the Newsletter by Sunday evening at the latest